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Office Manager – USA

Full time | Carlsbad, CA

MedRes International, Inc. 
1949 Palomar Oaks Way
Suite 100
Carlsbad, CA 92011

Office Manager

MedRes is looking for an Office Manager to join our team in our Carlsbad, California, office. The Office Manager is responsible for overseeing the general administrative functions in the office.

This role is to create and maintain high levels of organizational effectiveness, communication, key-record keeping and coordination at the site. The ideal candidate will have prior experience as office or assistant manager working in an office supporting cross functional teams.


Responsibilities include but not limited to:

  • Bookkeeping record-keeping and coordination, including timely and accurate entry and maintenance of transactions for purchasing, receiving, sales orders, invoices, and expenses
  • Project documentation support to executive team
  • Maintaining and creation of complex co-related company and project calendars
  • Assistance with travel arrangements and expense administration.
  • Keeping the company’s filing system in order, assisting with implementation of new administration systems
  • Organizing and coordinating staff and external meetings
  • Meeting minute preparation and circulation
  • Logging applicable tasks into project management software, and review and coordination of project billable time and expense entries.
  • Lead the way in using a variety of office equipment and software such as spreadsheets, emailing clients
  • Creation, Control and Updates to preferred Supplier Database, Contacts Database, Client Database, Contracts Register/Database
  • Drafting of job descriptions, posting of vacancies, screening candidates in recruitment channels, keeping the database of applicants
  • Ad-Hoc support to Chief Operating Officer and Chief Technology Officer


Experience & Skills:

  • Experience as an Office manager or Administrative assistant
  • Proficiency in Office 365 (MS Excel and MS Outlook, Teams, and Sharepoint in particular)
  • Experience with ERP/MRP systems systems.
  • Excellent time management skills and ability to multi-task and prioritize
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • Microsoft Office: 5 years (Minimum)
  • Administrative experience: 5 years (Minimum)